In the pantheon of precious resources, time is at the top of the heap. You can’t create it, you can’t store it and you can’t delay it. It’s perfectly perishable.
So why is it that when many companies invest in technology they focus on the price tag and ignore the impact on the overall use of time? And why aren’t more purveyors of technology thinking along these lines? These are the central questions that one should ask. It is aimed at creators and users of technology (just about everyone at this point): the former, to help them come up with the next generation of not just cool but truly vital technologies and systems; the latter, to help them get the most out of their precious technology budgets.
For all the progress we’ve made in the last 3 decades or more, we(in the technology sector) are still a long way from getting the most out of what we have wrought. As just one example, one can talk about firm’s collective gasp when management a new system feature for instance expense management. The justification for the new technology: real savings to the organization. Translation: The finance department would get kudos for saving a few bucks while employees would end up torching more time submitting their reports. In the grand scheme of technology, this is some pretty basic stuff.
Time isn’t just about minutes and seconds, though; it’s about the value of those minutes and seconds. We all lead busy lives and are always looking for ways to save time so that we can do the things we are passionate about. How many of us would be willing to put in a few extra hours at night on a project if it allowed us to make it to our kid’s school play, volunteer for a worthy cause or simply sit quietly with a good book?Probably I could say a big NO ONE.
There’s also a “perceived” value of saved time. Say you purchase a new device and set aside two hours on Saturday to set it up. You gear up mentally for the challenge. When Saturday comes, the total setup time takes 15 minutes. It’s as if you created, out of thin air, an extra hour and 45 minutes. Think you’re pretty happy with that purchase?
Here are the time and operations benefits that companies should consider when mulling investments in new technology:
Progress anytime, anywhere
Is your company process-driven (as opposed to running on the soup-to-nuts work of individual heroes slaving in silos)? Integrate process-approval steps into crucial systems, such as email. In this case, one can approve all expenses and purchase-order requests via e-mail, which means you can do it from your mobile phone–and the big wheel can keep right on spinning.
A sense of security
Many organizations have become paranoid about security breaches. Knee-jerk response: Install expensive tools that make it almost impossible for productive work to happen when someone is outside of the office. A better solution: an easy and secure access to your company’s Intranet. This allows everyone to put in a few extra hours on the road or at home.
The need for speed
Busy-work is not value-added work. That means automating what you can, and updating old systems that can’t keep up; even though they “still work.” I can hear you now: “You sell technology, of course you would say this!” Fair enough, but let me ask: Do you really know the cost of technology relative to your other costs? If the answer is “No,” you have plenty of company.
Software systems make it easy, cost effective and quick to design, prototype and innovate core “products” of any company which is the main source of income. For example, an automobile manufacturing firm invests in systems which will help them design computer models of their next generation cars. An architect firm invests in systems which will help them design blue prints and come out with innovative designs and test it through software systems.
Automate Business Processes to capture vital data and enable work flow. Digitized data captured in transactions are the source of information of about your business, which could be turned into knowledge and knowledge would result it new opportunities.
Better Resource Management translates to Improved productivity,Reduce time to complete a task or Schedule Management. Getting things done quickly and efficiently with less error is the main motto of implementing any system.
Understand your business at ground from the top.The further you are up from the ground level of your business, the more you need to rely on systems to understand the status and ground reality of the business. Track, control and respond to your business instantly